Procedures - Make payment/Submit invoices

 Once received invoices either for payment or the Body Corporate, right click on the email and labeled as TO PAY


Save the invoice into Contractors folder. \\MALDIVES-PC\Users\Accounts\Data\Contractor files
(* BC rates/Council rates/Water rates save to unit folder)

Named the invoice as:

Invoice number_Payment date Contractor name_PAID or Approved(for BC)


* For the contractors invoices:

Log in to Internet Banking and make the payment.
Stamp the invoice as PAID (Open PDF with Adobe Acrobat Reader DC). Copy the transaction details in comment.


Label email as PAID





* For BC invoices:
Check with the manager make sure the invoices are correct. 
Save the invoice in the contractor's folder. (Same as above)
Stamp on PDF as Approved. And sign the name.

Use email account: invoice@maldivesresort.com.au
to send approved invoice out to the Body Corp email: accounts@rubiconbcs.com.au
Subject: Invoice for payment
Label email as PAID

* For unit accounts remember to charge the unit after the payment has been made.







 



 

    





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